Buttcon Limited – Pre-construction  – Pre-construction services

Preparing for construction is an important step in every project, regardless of its scope.  To set your project up for success, an effective and efficient pre-construction phase is critical.
As experts in the field, we know how to avoid the common pitfalls of construction projects. Three of the most significant risk factors that threaten a project’s success are:

  • Lack of timely communication and decision making
  • Lack of sufficient resources being allocated to the project
  • Project changes

We start every project off right with all project stakeholders agreeing to work together as a team. Communication protocol timelines are established at the start of every project to eliminate delays if issues arise. Strategic planning reduces, and in many cases, eliminates the impact of risks associated with the administrative process.

For lump sum projects, pre-construction starts with the award of the fixed price contract to a general contractor. This happens after all the design has been completed and the resulting documents are used to tender and award the construction work. Buttcon then sets out the specific plans and processes related to construction administration, site mobilization and logistical planning, followed by a project partnering/start-up meeting.  All project stakeholders meet face-to-face and agree on the administrative processes and associated deadlines to ensure timely communication.
Buttcon offers pre-construction as a stand-alone service and in conjunction with construction management.

For Construction Management

For our clients using construction management and design build delivery project models, we offer the added benefit of the owner assigning a builder as the project’s construction manager (CM), who assists in the activities that lead up to design completion and award of contracts related to construction. You can rest assured that Buttcon Limited, as your dedicated CM, will apply their experience to the project, assisting with administration, design review, scheduling and budgeting exercises resulting in accurate control budgets and realistic project expectations and schedules.

Your schedule will include:

  • Key design and budgeting milestones to ensure your project is on track.
  • Milestones for permits, superstructure, building water tight, permanent power, commissioning, final inspections and occupancy.
    Pre-construction outlines strategies for hiring trade contractors, lays the groundwork for quality and cost assurances protocols, and addresses issues such as swing space logistics, building space isolating strategies and communication meetings. The following is included in the pre-construction phase with Buttcon.

Constructability review including construction methods and alternatives

During this step we:

  • Establish working meetings with the owner, architect and sub-consultants, operations team and other relevant stakeholders.
  • Review the project scope and design as it is being developed to better understand issues of constructability and determine suitable construction methods and materials.
  • Have strategic discussions involving tender work package composition and project schedule milestones, including completion of documentation required for permit application.
  • Review pre-construction documentation to identify potential scheduling risks and compression opportunities as well as potential cost savings.

Base schedule design and compression opportunities

During this step we:

  • Outline the design development, securing the proper permits, pre-qualifying trade contractors, tender and award of contracts, and defining the final project budget or a Guaranteed Maximum Price (GMP) if required.
  • Cover tender call elements such as material options, work hours, maximum schedule, unit rates and premium rates required to accompany the base specifications or base bid to assist with ensuring cost certainty.

Control budget & cash-flow chart for the construction process

During this step we:

  • Develop a cash flow chart as the companion document to the base schedule.
  • Provide a high level summary for the owner to help reduce construction carrying costs and better understand the project’s status.

Procurement Strategies based on the sub-trade landscape

During this step, we:

  • Invest in understanding the local sub-trade climate.
  • Present options related to tendering strategies including bundling and/or trade-specific tendering programs.
  • Establish a tender pre-qualification review process.
  • Generate a comprehensive list of values desired by the consulting team and owner for evaluating/screening perspective trades.
  • Canvass the team for preferred vendors that the team has had a positive experience with or ones that are synonymous with a positive reputation.

Quality & cost assurance

During this step, we:

  • Assign a full-time project co-coordinator who is fluent with our Quality Assurance & Costs Controls, Policies and Procedures manual.
  • Identify the quality objectives and provide an overview of the organizational/ reporting structure.
  • Identify and prescribe construction inspection, testing and reporting expectations.

Change order process

During this step, we:

  • Evaluate each and every change order for its potential impact to the design intent, the project schedule and any cascade effect to other works.
  • Create change orders based on the project’s requirements, either due to unforeseen circumstances or changes in the project’s scope.
  • Provide a recommendation to the project executive based on the scope of the change required and prior to it being communicated to the team

Health & safety plan and associated security provisions

During this step, we:

  • Develop a site/project specific safety manual for each project as well as a detailed communication plan.
  • Acquire assets such as way-finding signs, notice boards and log sheets so they are ready the minute the project commences.

e-Builder – reporting regime as determined in the process design section:

During this step:

  • Use an electronic, real-time, web-based project management system called e-Builder to support the construction process.
  • Provide access to both internal and external users related to the project to ensure transparency.
  • Continually update the system with the most current documents, schedules, meeting minutes and contact information.

Image credit: Precondo